Skip to main content

Schedule Builder

Build the weekly grid: host → availability slot → event type → region (NA / EU / AU), with up to two co-hosts optional.

How to get here: Manager dashboard → Open Schedule Builder for this week, or Calendar → Edit (managers).

On the Page​

  • Week selector and Builder / Preview toggle (Preview is read-only).
  • Day tabs — pick the day; past days are muted and cannot get new slots.
  • AU / EU / NA panels — each region for that day; Add … slot opens the drawer.
  • N events · M possible — placed events vs hosts still schedulable (under quota, no time clash).
Empty schedule builder with day tabs and Add slot buttons
Draft week — first Push unlocks after Sunday 12:00 AM Eastern (see below).

Adding a Slot​

Workflow

Add Event stays disabled until host, time, and a valid event type are set. The builder only shows hosts and times from live Host Availability — check the Manager Dashboard if someone is missing.

Add Event drawer at the host selection step

Placed events show on the grid with Edit / Delete. Same drawer for edits.

Schedule builder with events placed across the week

Before You Push​

Fix highlighted problems first — Push stays disabled until they are gone:

  • Availability conflict — host removed that day’s availability after assignment.
  • Missing event type — host deleted or renamed a type still on the grid.
  • ! on a card — Discord Scheduled Event was removed manually; re-push after the grid is correct.

Push (Publish)​

@Event Committee Push publishes the week (replaces the old Sunday paste) to staff + public Discord, Discord Scheduled Events, GitHub Gist, and website listings.

When Push works

  • First publish: after Sunday 12:00 AM Eastern for that week, then anytime.
  • Draft, no blockers: Push Schedule.
  • Already published, with edits: Update / Re-Push (amber card lists what changed).
  • Already published, no edits: disabled until you change the grid.
  • One publish at a time portal-wide; 5-minute cooldown after a publish finishes (non-admins).
Safe while Push runs

Publish shows a progress panel — you can keep editing, switch pages, or leave the tab. The job uses the grid from when you clicked Push; changes made during publish need a second re-push after it finishes.

Next Steps​