Event Trial Training 🎓

After acceptance as an Event Team member, you will receive the @Event Trial role and access to event channels. This page is the main guide for new event staff — training stages, scheduling, and what to expect at each event.

On this page

• Getting scheduled — Eden Scheduler, availability, trainers
• Training path — 6 events across 5 stages
• Feedback — how seniors evaluate you each event
• Feedback areas — pings, invites, announcements, hosting, worlds
• Completion — earning Host and/or Security roles

📝 Trial Requirements

Your trial period requires you to actively staff a minimum of 6 events in total.

📅 Getting Scheduled for Training

Your first practical step is to get on the weekly schedule so the @Event Committee can pair you with a @Senior Event Team trainer. You are also responsible for reaching out to trainers unless they contact you first.

Getting scheduled

1. 1

   Log inEden Scheduler
2. 2

   Add availabilityQuota + slots
3. 3

   Get pairedCommittee + trainer
4. 4

   Train6 events below

1. Open the Eden Scheduler

• Go to schedule.theedenapis.com and click Log in with Discord
• Click Host in the navigation, or use Add Availabilities on Home
• Full form walkthrough with screenshots: Host Availability

2. Submit your availability

• Click Add Availabilities (or Edit Availabilities) on the week card
• Set your quota — max training sessions you want that week
• Add slots: days, start/end times, event mode, and optional notes

On each slot, use the time and timezone toggles:

• In your solo-host phase, put your preferred event type in notes or use Specific event mode
• Training preference (if any) goes in notes or Discord — there is no separate training toggle on the form

💖 Quota

You can list many slots, but scheduling tries to limit you to the quota you set. That helps manage your workload and keeps distribution fair.

3. Get paired and coordinate

• The @Event Committee pairs you with a @Senior Event Team member whose schedule matches yours
• Training sessions are coordinated from both availabilities — confirm times in Discord when needed

Finding senior staff

After Committee Pushes the week, check the 📋CURRENT WEEK'S SCHEDULE thread in 📆event-scheduling, or Calendar in the scheduler (Shared Calendar). Look for @Senior Event Team or @Event Committee next to names on the schedule.

Once you find an event hosted by Senior staff or Committee, ask in 📘events-organization if they can train you during that slot.

Weekly workflow for hosts (including trials): Scheduling Procedures. Portal overview: Eden Scheduler.

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🛤️ Training Path

Training path (6 events)

1. 1

   Security shadow2 events
2. 2

   Security observed1 event
3. 3

   Co-host1 event
4. 4

   Host + co-host1 event
5. 5

   Host observed1 event

Each stage in detail:

1. 🛡️ Security Shadowing (2 Events): Observe a @Senior Event Team member performing security duties and learn from their experience.

2. 👁️ Security While Observed (1 Event): Act as the main security with oversight from a @Senior Event Team member, who will help with any questions you may have.

3. 🤝 Co-Hosting (1 Event): Share hosting responsibilities, applying learned skills while still supported by a @Senior Event Team member.

4. 🎯 Solo Hosting with Co-Host Support (1 Event): Lead an event with backup from a @Senior Event Team member as co-host, allowing you to become more confident.

5. ✨ Solo Hosting with Shadowing Host (1 Event): Conduct an event independently while a Senior Host observes, demonstrating your full capability in managing an event.

📊 Feedback and Evaluation

For each event:

• A @Senior Event Team member will take notes on your performance.
• Feedback will cover key areas such as event announcements, event invites, start-of-event announcements, event hosting, and any other noteworthy aspects.
• Constructive criticism will be provided to help you improve.

💡 Pro Tip

We encourage you to add your own flair and personality to events while adhering to standard hosting practices.

🎯 Key Areas for Feedback

📢Event Pings

Sending timely event invites and reminders, including using HammerTime for countdown timers.

Learn more about HammerTimei

📣Publish Announcement

Clicking the megaphone icon to publish the event for servers following the event announcement channels.

✅Event Invites

Accepting friend requests and managing invite requests, ensuring only signed-up membersi are admitted.

🎤Start-of-Event Announcements

Getting everyone's attention for a concise initial announcement (introductions and key rules). Late joiners are expected to already know the rules and to have read the Discord event post — you do not re-announce the full rules for every late arrival.

🎉Event Hosting

Keeping the event on track, maintaining a positive atmosphere, and including new members.

🌍World Selection

Choosing appropriate worlds considering size and environment for the event type.

🎊 Completion & Promotion

After completing your trial, you will receive the @Event Host and/or @Event Security role(s), depending on your comfort level and trainer feedback.

❓ Questions?

For any questions during your trial, don't hesitate to reach out to your trainers or the @Event Committee.