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Pop-Up Events 🚀

As a Full Host (@Event Host), you have the ability to host events as pop-ups. You don't have to request it from any higher-ups if you want to host a pop-up. Just make sure to respect a few rules.

Event Overview​

Event TypeSecurity (Min-Max)Volunteers (Min-Max)Attendees Expected
Pop-Up Events1-20-325-40

Plan a late night post-event afterparty or fill in an open slot. Pop-up events can be any Classic Event Type.

Rules & Guidelines​

🚫Event Type Restrictions

Popup events can't be big event types.

They should be handled the same way as regular events.

⏰Timing Requirements

  • Minimum 2h notice before the event time of your popup
  • There must be no other events at the same time as your planned popup
  • Also no events for at least 2h after the beginning of your popup

🛡️Security Requirements

You need to find your security by yourself.

If you aren't a @Senior Event Team and there are a lot of attendees, you will be required to find security or the popup might be cancelled.

🎓Training

  • Trials can be trained during popup events
  • Training report must still be done like any other training
  • Mention of wanting to train or not in the template is optional
  • If omitted, we'll consider you don't mind training
  • We expect Trials not to request training if you clearly said you don't want to do any training

👑Who Can Host

Popup not authorized to Trial Hosts.

Only @Event Host and above can host pop-up events.

🔗Back-to-Back Events

  • Back-to-back events must be announced at the same time as normal event
  • Use separate signup threads for each event
  • Back-to-back events must be coordinated with other host and security in 📘events-organization

Pop-Up Event Template​

You must use the following template and send it in 📘events-organization.

Information Needed​

  • Time: [hammer time here, format <t:######:F>]
  • Event Type: [Event Type]
  • Training Accepting?: [NO / YES] optional
  • Training: [Name of the Trial Host you'll be training] if applicable

Template​

📋 Pop-Up Event Template (Click to expand)

Copy this template (remove the code block markers when posting):

## --- My Popup ---
- Time:
- Event Type:
- Training Accepting:
- Training:
### --- END Popup ---
⚠️ Timing Notice

Post announcement 90 min prior to attendees for a popup announcement, and the final reminder can be 45min-1hour before start.