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Event Onboarding 🎯

Thank you for deciding to apply and becoming part of the Eden Apis Event Team! We're excited to have you join us, and we'll go over how training will commence and what will be expected from that training.

Welcome!

All training will be the same regardless if you applied for Host or Security, consisting of training in both roles to:

  1. Understand how the team works together better
  2. Test you in both roles to see if you're a better fit for one or both

Training Stages​

Your training consists of 6 events total across 5 stages, which include both security and host training:

🛡️1. Security Shadowing

2 Events

Follow around a member of the @Senior Event Team or @Event Committee and learn how to do security.

👁️2. Security Observed

1 Event

Be Security for an event while observed by a member of the Senior team or above.

🤝3. Co-Host with a Host

1 Event

Co-host an event with a @Senior Event Team member or above.

🎯4. Host with a Co-Host

1 Event

You'll act as the acting host with a @Senior Event Team member or above there to guide and co-host.

✨5. Host Observed

1 Event

A Senior host or above will observe you, but you'll mostly be acting as the sole host.

For more detailed information about each stage, feedback areas, and what to expect, see the Event Trial Training page.

Staff Expectations​

🎉Hosts

  • Be sociable with everyone
  • Try your best to not let people feel unwelcomed or out of the loop
  • Host events when planned
  • Keep communication up with the @Event Committee if unable to host

🛡️Security

  • Keep our events safe, happy, and drama-free
  • Uphold the Event and Server rules
  • Remain calm and collected
  • Report in 🔺events-incidents when rules are broken

🤝Both Roles

  • Keep communication with the team
  • Work together for safe and fun events

📚 Essential Resources​

⌛ Probation Period​

⏰ Important Timeline

You will have a 6-week probation period to finish this training (Average of 1 event per week).

Note: Staff in training for event side can still not be accepted at the end of the trial, but we do our best to prepare them.

✅ Scenario 1: You Completed Your Training Within the 6 Weeks Period
  • Your performance during training will be reviewed.
  • The senior team will vote on whether to make you full staff.
⚠️ Scenario 2: Training NOT Completed Within 6 Weeks

If Progressing Well, But Slowly: Extension of 2-3 weeks may be granted after progress review.

If Not Progressing Well: End of probation period and staff roles will be removed.

🎓 Staff Conduct​

Remember

Staff are the face of Eden. You're expected to not only uphold the rules but follow them to the letter yourselves. As such, be aware how you conduct yourself, as any issues that could arise could result in consequences.

Getting Started: Event Scheduling​

Your first step is to get scheduled for training!

  1. Wait for the weekly scheduling post

    • Go to 📆event-scheduling
    • Wait until the next week's post is open (typically posted on Wednesday/Thursday)
    • If it's already open, you're good to go!

  2. Submit your availability template

    • As a trial, you need to let the team know your availabilities to be trained
    • You will also be responsible to reach out to trainers to train you unless they do it first
    • When the scheduling thread is open, reply with your availability using the Trial Host Template below

    Template Instructions:

    • For each day, specify the times or time ranges you are available to potentially get trained
    • Times must be in EST (Eastern Standard Time) or using HammerTime format (See website: https://hammertime.cyou/)
    • You can provide a time range like 8pm->11pm (available during that range)
    • Use + for either time but not in between, like 8pm+11pm (available at 8pm OR 11pm, not in between)
    • If you are on your second phase for Solo event, you can also specify your preferred event type if you have a preference
    • Include how many events you're willing to be trained on that week

    Copy this template:

    📋 Trial Host Availability Template (Click to expand)
    ## --- My Schedule [TRIAL] ---
    ### Max Event Willing to Host/Be Trained this Week: [Number]

    ** --- Monday --- **
    -

    ** --- Tuesday --- **
    -

    ** --- Wednesday --- **
    -

    ** --- Thursday --- **
    -

    ** --- Friday --- **
    -

    ** --- Saturday --- **
    -

    ** --- Sunday --- **
    -

    ### --- END SCHEDULE ---

    Example format for a day:

    • • 8pm + 10pm - Classic Event (?Event Type Preference) - Available at 8pm EST and 10pm EST, prefers Classic Event type
    • • 9pm->11pm - Special Event - Available between 9pm and 11pm EST for any event type

  3. You'll be paired with a trainer

    • The @Event Committee will pair you with a @Senior Event Team member that matches your schedule for getting trained
    • Training sessions will be coordinated based on both your availabilities
    • This way you can give many availabilities, but scheduling will try to limit your hosting/training to the amount you specified! 💖
Finding Senior Staff

Check the schedule in 📆event-scheduling. Look for the @Senior Event Team or @Event Committee icons next to people's names, or check server profiles to see who's in these groups.

Once you find an event hosted by a Senior Event Staff or Committee Member, ask them in 📘events-organization if they can train you during their scheduled event.

TLDR

Quick Summary:

  • Complete 6 training events: 2 Security Shadows, 1 Security Observed, 1 Co-Host, 1 Host with Co-Host, 1 Host Observed
  • 6-week probation period (1 event/week), can get 2-3 week extension if progressing slowly
  • Be sociable (Hosts), keep events safe (Security), communicate with the team (Both)
  • Submit your availability in the weekly scheduling thread to get paired with a trainer
  • Read all the linked resources to help you succeed!

For questions, reach out in 📘events-organization or ping the @Event Committee or @Event Team Head.