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Event Trial Training 🎓

After acceptance as an Event Team member, you will receive the @Event Trial role and access to event channels.

📝 Trial Requirements

Your trial period requires you to actively staff a minimum of 6 events in total.

They consist of both security and host training, including:

  1. 🛡️ Security Shadowing (2 Events): Observe a @Senior Event Team member performing security duties and learn from their experience.

  2. 👁️ Security While Observed (1 Event): Act as the main security with oversight from a @Senior Event Team member, who will help with any questions you may have.

  3. 🤝 Co-Hosting (1 Event): Share hosting responsibilities, applying learned skills while still supported by a @Senior Event Team member.

  4. 🎯 Solo Hosting with Co-Host Support (1 Event): Lead an event with backup from a @Senior Event Team member as co-host, allowing you to become more confident.

  5. ✨ Solo Hosting with Shadowing Host (1 Event): Conduct an event independently while a Senior Host observes, demonstrating your full capability in managing an event.

📊 Feedback and Evaluation​

For each event:

  • A @Senior Event Team member will take notes on your performance.
  • Feedback will cover key areas such as event announcements, event invites, start-of-event announcements, event hosting, and any other noteworthy aspects.
  • Constructive criticism will be provided to help you improve.
💡 Pro Tip

We encourage you to add your own flair and personality to events while adhering to standard hosting practices.

🎯 Key Areas for Feedback​

📢Event Pings

Sending timely event invites and reminders, including using HammerTime for countdown timers.

Learn more about HammerTimeiHammerTime is a tool for creating Discord-compatible countdown timers and time displays

📣Publish Announcement

Clicking the megaphone icon to publish the event for servers following the event announcement channels.

✅Event Invites

Accepting friend requests and managing invite requests, ensuring only signed-up membersiMembers who have signed up in the event's signup thread are admitted.

🎤Start-of-Event Announcements

Getting everyone's attention and making concise announcements, including introductions and event rules.

🎉Event Hosting

Keeping the event on track, maintaining a positive atmosphere, and including new members.

🌍World Selection

Choosing appropriate worlds considering size and environment for the event type.

🎊 Completion & Promotion​

After completing your trial, you will receive the @Event Host and/or @Event Security role(s), depending on your comfort level and trainer feedback.

📅 Submitting Your Availability​

As a trial, you need to let the team know your availabilities to be trained. You will also be responsible to reach out to trainers to train you unless they do it first.

How to Fill Out the Template​

  • In your schedule template, specify for each day what times or time ranges you are available to potentially get trained
  • Times must be in EST (Eastern Standard Time)
  • If you are on your second phase for Solo event, you can also specify your preferred event type if you have a preference
  • Include how many events you're willing to be trained on that week

Time Format Examples​

  • Single time: 8pm
  • Time range: 8pm->11pm (available during that entire range)
  • Either/or (not in between): 8pm+11pm (available at 8pm OR 11pm, not in between)

Trial Host Template​

Copy this template when submitting your availability in the weekly scheduling thread (remove the code block markers when posting):

📋 Trial Host Availability Template (Click to expand)
## --- My Schedule [TRIAL] ---
### Max Event Willing to Host/Be Trained this Week: [Number]

** --- Monday --- **
-

** --- Tuesday --- **
-

** --- Wednesday --- **
-

** --- Thursday --- **
-

** --- Friday --- **
-

** --- Saturday --- **
-

** --- Sunday --- **
-

### --- END SCHEDULE ---

Example for a day:

  • • 8pm + Classic Event (?Event Type Preference) - Available at 8pm EST, prefers Classic Event type
💖 Helpful Note

This way you can give many availabilities, but scheduling will try to limit your hosting/training to the amount you specified! This helps manage your workload and ensures fair distribution.

❓ Questions?

For any questions during your trial, don't hesitate to reach out to your trainers or the @Event Committee.